Administrative Assistant I - HYBRID
4.
2 Worcester, MA Worcester, MA Part-time Part-time Estimated:
$41.
5K - $52.
6K a year Estimated:
$41.
5K - $52.
6K a year 3 days ago 3 days ago 3 days ago Overview:
POSITION
Summary:
Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.
Responsibilities:
Essential Functions:
Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
Type, edit, and proofread material Respond to routine questions and answer routine correspondence Greet visitors; ascertains their need and provide information Maintain calendar(s) Perform data entry and generate reports Audit data entry Arrange travel logistics and coordinate schedules.
Completes travel advance and authorization forms.
Maintain travel records Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities Submit voucher forms with appropriate receipts and information for reimbursement Process and track documents such as invoices, payments and requisitions.
Follow up on payments.
Reallocate purchases when necessary Answer phones and screen calls.
Take messages and relay information within scope of authority Review, sort, distribute, and file a variety of material.
Identify priority items and route accordingly Order and maintain office and other department supplies Open, review, distribute incoming mail.
Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence Perform other duties as required.
Qualifications:
REQUIRED
Qualifications:
HS Diploma or equivalent 3-5 years of related experience Proficient in Microsoft Office products and software Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel Ability to prioritize and problem solve.
Additional Information:
PREFERRED
Qualifications:
Specialized secretarial training Please note that this is a hybrid position, supporting services at a Department of Youth Services site in Westborough, MA.
On-site work at 288 Lyman Street in Westborough will be required.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Worcester, MA Worcester, MA Part-time Part-time Estimated:
$41.
5K - $52.
6K a year Estimated:
$41.
5K - $52.
6K a year 3 days ago 3 days ago 3 days ago Overview:
POSITION
Summary:
Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.
Responsibilities:
Essential Functions:
Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
Type, edit, and proofread material Respond to routine questions and answer routine correspondence Greet visitors; ascertains their need and provide information Maintain calendar(s) Perform data entry and generate reports Audit data entry Arrange travel logistics and coordinate schedules.
Completes travel advance and authorization forms.
Maintain travel records Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities Submit voucher forms with appropriate receipts and information for reimbursement Process and track documents such as invoices, payments and requisitions.
Follow up on payments.
Reallocate purchases when necessary Answer phones and screen calls.
Take messages and relay information within scope of authority Review, sort, distribute, and file a variety of material.
Identify priority items and route accordingly Order and maintain office and other department supplies Open, review, distribute incoming mail.
Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence Perform other duties as required.
Qualifications:
REQUIRED
Qualifications:
HS Diploma or equivalent 3-5 years of related experience Proficient in Microsoft Office products and software Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel Ability to prioritize and problem solve.
Additional Information:
PREFERRED
Qualifications:
Specialized secretarial training Please note that this is a hybrid position, supporting services at a Department of Youth Services site in Westborough, MA.
On-site work at 288 Lyman Street in Westborough will be required.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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